Notice of Privacy Practices
Spectrum Medical Partners
525 Technology Park, Suite 109
Lake Mary, FL 32746
Contact: (407) 647-2346
Email: privacyofficer@spectrummedpartners.com
Your Information.
Your Rights.
Our Responsibilities.
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Your Rights
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
Get an electronic or paper copy of your medical record
- You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
- We will provide a copy or a summary of your health information, usually within 30 days of your request.
- We may charge a reasonable, cost-based fee.
Ask us to correct your medical record
- You can ask us to correct health information about you that you think is incorrect or incomplete.
- We may say “no” to your request, but we’ll tell you why in writing within 60 days.
Request confidential communications
- You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
- We will say “yes” to all reasonable requests.
Ask us to limit what we use or share
- You can ask us not to use or share certain health information for treatment, payment, or our operations.
- We are not required to agree to your request, and we may say “no” if it would affect your care.
- If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for payment or operations with your health insurer.
- We will say “yes” unless a law requires us to share that information.
Get a list of those with whom we’ve shared information
- You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
- This does not include disclosures for treatment, payment, health care operations, or certain other disclosures.
- One accounting per year is free; additional requests within 12 months may incur a reasonable, cost-based fee.
Get a copy of this privacy notice
- You can ask for a paper copy of this notice at any time, even if you have agreed to receive it electronically.
- We will provide a paper copy promptly.
Choose someone to act for you
- If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
- We will verify that this person has authority before taking any action.
File a complaint if you feel your rights are violated
- You can complain if you feel we have violated your rights by contacting us using the information on page 1.
- You can also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by:
- We will not retaliate against you for filing a complaint.
Your Choices
For certain health information, you can tell us your choices about what we share. If you have a clear preference, tell us what you want us to do, and we will follow your instructions.
In these cases, you have both the right and choice to tell us to:
- Share information with your family, close friends, or others involved in your care
- Share information in a disaster relief situation
- Include your information in a hospital directory
- Contact you for fundraising efforts
If you are not able to tell us your preference (for example, if you are unconscious), we may share your information if we believe it is in your best interest. We may also share information to lessen a serious and imminent threat to health or safety.
In these cases, we never share your information unless you give us written permission:
- Marketing purposes
- Sale of your information
- Most sharing of psychotherapy notes
Fundraising:
We may contact you for fundraising efforts, but you can tell us not to contact you again.
How We Use or Share Your Health Information
Treat you
- We can use your health information and share it with other professionals treating you.
Example: A doctor treating you for an injury asks another doctor about your overall health condition.
Run our organization
- We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Example: We use health information to manage your treatment and services.
Bill for your services
- We can use and share your health information to bill and get payment from health plans or other entities.
Example: We provide information to your insurance plan so it can pay for services.
Other Ways We May Use or Share Information
We are allowed or required to share your information in ways that contribute to the public good, such as public health and research, after meeting legal conditions.
Public health and safety
- Preventing disease
- Product recalls
- Reporting adverse reactions to medications
- Reporting suspected abuse, neglect, or domestic violence
- Preventing or reducing serious threats to health or safety
Research
- We can use or share your information for health research.
Comply with the law
- We will share information if state or federal law requires it.
Organ and tissue donation
- We may share information with organ procurement organizations.
Medical examiner or funeral director
- We may share information when an individual dies.
Workers’ compensation, law enforcement, and government requests
- Workers’ compensation claims
- Law enforcement purposes
- Health oversight activities
- Special government functions (military, national security, presidential protective services)
Lawsuits and legal actions
- We may share information in response to a court or administrative order or subpoena.
Our Responsibilities
- We are required by law to maintain the privacy and security of your protected health information.
- We will notify you promptly if a breach occurs.
- We must follow the duties and privacy practices described in this notice.
- We will not use or share your information other than as described unless you tell us in writing.
- You may change your mind at any time by notifying us in writing.
Changes to This Notice
We may change the terms of this notice, and the changes will apply to all information we have about you. The updated notice will be available upon request, in our office, and on our website.
Effective Date: January 1, 2024
.svg)
